{"id":6123,"date":"2025-11-28T02:40:12","date_gmt":"2025-11-28T02:40:12","guid":{"rendered":"https:\/\/i4tmaintenance.com\/au\/?p=6123"},"modified":"2025-12-12T10:31:14","modified_gmt":"2025-12-12T10:31:14","slug":"7-ways-to-reduce-vendor-risk-in-your-business-a-strata-managers-playbook","status":"publish","type":"post","link":"https:\/\/i4tmaintenance.com\/au\/7-ways-to-reduce-vendor-risk-in-your-business-a-strata-managers-playbook\/","title":{"rendered":"7 Ways To Reduce Vendor Risk In Your Business (A Strata Manager\u2019s Playbook)"},"content":{"rendered":"\t\t
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Quick Summary<\/p>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Instead of focusing on everything, strata managers need to ask these 7 questions at each stage, starting before approval through payment and evaluation.\u00a0<\/span><\/p>

  1. Can they do this safely and legally?<\/span><\/li>
  2. Are job-specific pre-reqs in place?<\/span><\/li>
  3. Is the person at the door the person we approved?<\/span><\/li>
  4. Are controls still valid as conditions change?<\/span><\/li>
  5. What to ask at completion: Did we get what we paid for?<\/span><\/li>
  6. Is the bill correct, authorised and within agreed limits?<\/span><\/li>
  7. \u00a0Should we keep, coach or replace?<\/span><\/li><\/ol>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    If you manage strata schemes, you already juggle urgent make-safes, routine maintenance, committee expectations and a building full of people who just want things fixed, safely and fast. That\u2019s exactly where Vendor Risks in Business creep in: the wrong licence, a missing permit, a swapped worker at the door, or an invoice that doesn\u2019t match the scope. The usual reaction is to collect more paperwork. But more forms don\u2019t automatically mean fewer incidents or cleaner audits.<\/span><\/p>

    Instead of \u201ccollect everything,\u201d we\u2019ll anchor your process around seven high-risk moments in a job\u2019s lifecycle. For each moment, you\u2019ll set a clear decision rule, add just enough automation to make the rule effortless, and save the right evidence without bogging down the job.\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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    Why this approach works for strata\n\n\n\n\n\n\n\n\n\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    Strata is not like a typical office facility environment. Common property means shared liability. Residents can be on the other side of a door while a grinder, welder or high-voltage panel is in play. You might approve a contractor at 9 am and have them on-site at 10 am. Committees want quick update,s and auditors want a clean trail. That\u2019s a lot to manage. The \u201cseven decision rules\u201d approach reduces noise and narrows your attention to the moments that matter most. The result: jobs stay safe, approvals stay quick, and audits stay calm.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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    1. What to ask before approval: Can they do this safely and legally?\n\n\n\n\n\n\n\n\n\n\n\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    You\u2019re engaging a high-risk trade (electrical at height, roof access, lifts, fire systems) or a vendor who\u2019ll be relied on for emergencies.<\/span><\/p>

    Approve the vendor only if their trade licence matches the scope, insurance limits match the building\u2019s risk, and references confirm similar work. No grey zones. Either they meet the bar, or they don\u2019t.<\/span><\/p>

    How to decide if a vendor is legit?\u00a0<\/b><\/p>