{"id":6406,"date":"2026-01-07T09:46:09","date_gmt":"2026-01-07T09:46:09","guid":{"rendered":"https:\/\/i4tmaintenance.com\/au\/?p=6406"},"modified":"2026-01-20T02:49:47","modified_gmt":"2026-01-20T02:49:47","slug":"what-should-a-preventive-maintenance-plan-include-for-strata-buildings-checklist-pdf","status":"publish","type":"post","link":"https:\/\/i4tmaintenance.com\/au\/what-should-a-preventive-maintenance-plan-include-for-strata-buildings-checklist-pdf\/","title":{"rendered":"What Should a Preventive Maintenance Plan Include for Strata Buildings? [Checklist + PDF]"},"content":{"rendered":"\t\t
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TL;DR<\/p>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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What should a preventive maintenance plan include?<\/b><\/p>

A strata building preventi<\/span>ve maintenance plan should include:<\/span><\/p>

  1. A common property asset register listing what you own and maintain<\/span>
    <\/span><\/li>
  2. A condition and risk assessment on what matters most right now<\/span>
    <\/span><\/li>
  3. A schedule of recurring tasks – weekly to annual<\/span>
    <\/span><\/li>
  4. A compliance and certification calendar so nothing expires quietly<\/span>
    <\/span><\/li>
  5. Budgeting and forward planning for routine servicing & lifecycle replacements<\/span>
    <\/span><\/li>
  6. Approved contractors and service standards on who does what, and how well<\/span>
    <\/span><\/li>
  7. A work order process detailing how tasks are raised, approved, assigned, closed<\/span>
    <\/span><\/li>
  8. Resident communication steps to reduce complaints and access issues<\/span>
    <\/span><\/li>
  9. Document storage and audit trail with reports, photos, certificates, invoices<\/span>
    <\/span><\/li>
  10. KPIs and a review cycle so the plan stays current<\/span><\/li><\/ol>

    If you\u2019re building or refreshing a maintenance checklist for common property, these are the sections that turn a checklist into a plan you can run all year.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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    If you manage strata buildings long enough, you\u2019ll notice a pattern: the buildings with the fewest complaints aren\u2019t \u201cnewer\u201d or \u201cluckier\u201d. They\u2019re simply better planned.<\/span><\/p>

    A tap that keeps leaking in a stairwell, a garage door that jams once a month, a roof gutter that overflows every heavy rain, none of these are shocking problems. They\u2019re predictable. And predictable problems are exactly what a preventive maintenance plan is designed to handle.<\/span><\/p>

    This guide is written for Australian strata managers who want a clear, practical answer to one question:<\/span><\/p>

    What to include in strata PM plan documents, so they actually work in the real world.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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    What is a preventive maintenance plan for a strata building?\n\n\n\n\n\n\n\n\n\n\n\n\n<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    A preventive maintenance plan is a documented system for looking after common property before failures happen. In strata, it\u2019s not enough to know what needs doing; you also need to know who is responsible, how often tasks should happen, how work gets approved, and where proof of completion lives.<\/span><\/p>

    Think of it as your \u201cbuilding care playbook.\u201d It helps you prevent avoidable breakdowns, reduce urgent call-outs, and make maintenance costs more predictable. It also gives committees confidence that the scheme is being managed professionally, because you can show what\u2019s planned, what\u2019s been completed, and what\u2019s coming next.<\/span><\/p>

    Common property in practice often includes building exteriors like roofs and gutters, essential services like fire systems, pumps, and lighting in shared areas, access and security systems, and shared amenities where they exist. Every building is slightly different, which is exactly why a plan should start with what your building actually has, not a generic list.<\/span><\/p>

    Preventive vs reactive maintenance\u00a0<\/b><\/p>

    Reactive maintenance is what happens when something breaks, and residents raise a request. Preventive maintenance is what happens before that request ever needs to be made.<\/span><\/p>

    Reactive work tends to be:<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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