Tenant TurnOver Checklist for Property Managers

Before a new tenant moves in, focus on deep cleaning, repairing damage, checking appliances, and inspecting safety features (like smoke alarms and locks). A fresh coat of paint, changing air filters, and addressing any plumbing or electrical issues can also make a big difference in maintaining your property’s value.
Think of it as a time-saving tool that ensures your requests are clear, professional, and easy to track. It helps you avoid miscommunication, compare pricing efficiently, and select the best service provider for the job.

Start early! Schedule inspections as soon as the current tenant gives notice, line up cleaning and repairs in advance, and use a standardised turnover checklist to ensure no steps are missed. If possible, overlap minor maintenance tasks with the move-out process to cut down on vacancy time.

Document everything with photos, review the tenant’s bond terms, and get quotes for repairs. If the damage goes beyond fair wear and tear, you may be able to deduct costs from the bond. Having a detailed condition report from the start of the lease can help resolve disputes quickly.

It depends! Small upgrades like modern light fixtures, updated cabinet handles, or fresh paint can attract better tenants and justify a higher rent. Major renovations (like new flooring or kitchen upgrades) may be worth considering if they provide a strong return on investment over time.

If you want to stay ahead of repairs, reduce tenant complaints, and protect your investment, property maintenance management software is a game-changer. Here’s when it’s especially useful:

During Tenant Turnover – Keep track of cleaning, inspections, and repairs to ensure your unit is move-in ready without delays.
For Routine Maintenance – Schedule and automate tasks like aircon servicing, plumbing checks, and seasonal upkeep to prevent costly breakdowns.
When Managing Multiple Properties – Stay organised and streamline maintenance requests across different rentals without missing a beat.
For Urgent Repairs – Quickly log issues, assign tradespeople, and track resolution progress in real time.
To Extend the Life of Your Property – Preventative maintenance helps avoid expensive, unexpected repairs and keeps your rentals in peak condition.

Bottom line? If you’re spending too much time chasing down maintenance issues, juggling spreadsheets, or dealing with last-minute fixes, it’s time to upgrade to property maintenance software!