i4T Maintenance + Outlook
Turn Emails into Linked Work Orders Automatically
i4T Maintenance and Outlook Integration
Stop searching through inboxes to find supplier invoices and job updates. Outlook Email Integration automatically brings supplier emails into i4T Maintenance, where they can be linked to the correct work order.
AI-powered invoice capture recognises eligible invoices and attaches them to the relevant job, while emails that need review can be linked manually in just a few clicks. Every email, attachment and invoice stays organised alongside the work order, giving strata managers a complete record of communication and supporting documents.
The result is faster invoice processing, fewer manual tasks and a single source of truth for every maintenance request.
Benefits
- Faster Invoice Processing
- Fewer Manual Tasks
- Complete Job History
- Better Document Control
- Improved Team Visibility
FAQs
Everything you need to know about pairing i4T Maintenance with Outlook
Supplier emails and invoices are captured inside i4T Maintenance, reducing the need to search through email folders or manually upload documents to work orders.
Yes. When the supplier email contains the required job information, the system automatically matches the invoice to the correct work order and stores the related email and attachments together.
If a match isn’t possible, you can quickly search for the correct work order and link the email manually, ensuring no invoice or supplier communication is lost.
The work order keeps the related supplier emails, invoices, attachments and supporting documents together, giving your team a complete history of the job in one place.
No. Suppliers can continue emailing invoices as they normally do. The integration helps organise those emails and connect them to the right maintenance work inside i4T Maintenance.