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Schedule Compliance Calculator for Maintenance Managers
Schedule Compliance
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FAQs
Wondering what the Schedule Compliance percentage means? The Schedule Compliance percentage shows how effectively your organisation is completing planned work orders. For example:
- 100% Compliance: All scheduled work orders were completed on time.
- Below 100%: Some work orders remain incomplete or delayed.
Does this mean that lower compliance is always a problem? Not necessarily. A low percentage could indicate unforeseen challenges, like emergencies or resource shortages. However, consistently low compliance may highlight inefficiencies that need attention.
Several factors can influence the ability to meet your scheduled work orders. The most common ones are:
- Lack of skilled staff, tools, or materials.
- Unplanned repairs taking precedence over scheduled tasks.
- Overestimating the team’s capacity or underestimating task complexity.
- Waiting for client or stakeholder sign-offs.
- For external maintenance, bad weather can disrupt schedules.
- Miscommunication between teams, tenants, or vendors can cause delays.
Setting a realistic compliance goal can seem like a challenge at first. However, it’s important to note that it can vary from organisation to organisation, based on the type and volume of work.
A good benchmark is typically 90-95% compliance. This allows for flexibility with unforeseen delays while maintaining high efficiency.
To set the right goal:
- Analyse past performance to understand your baseline.
- Match goals to the team’s realistic output.
- Factor in urgent, or unscheduled work.
- Continuously monitor and adjust the goal based on changing needs or constraints.
To maximise the benefits of using the calculator:
- Set different compliance goals for assets having different criticality levels.
- Ensure the data entered (scheduled vs completed work orders) is up-to-date and precise.
- Use the calculator periodically to monitor trends over time.
- If compliance is low, identify the reasons and address them (e.g., training, better resource planning).
- Involve all stakeholders when creating compliance strategies and get team input on ways to improve results.
- Combine the calculator with other work order management tools like i4T Maintenance for a comprehensive view of team performance.
